Conference Planning Executive
Remote or Hybrid
£24000 - £28000
- Award winning international conference and events business
- Enviable portfolio of clients
- Engaging and driven team
- Plenty of opportunity for growth and development
Key Objectives & Purpose:
- To manage all client venue finds from brief to completion
- Sourcing of up to 5 suppliers and management both UK and internationally
- To ensure outstanding operational excellence
- Achieve margin percentage set for each event
- To live and breathe our values ensuring they are at the heart of all business relationships and decisions.
Role Responsibilities
- Managing client enquiries from initial enquiry through to completion of booking.
- To ensure that telephone calls are answered within SLA.
- To ensure that deadlines and client SLA’s are met.
- To negotiate the best rates on behalf of clients.
- To prioritise workloads and support the team in order to fulfil client needs.
- To proactively learn and follow specific client and internal processes.
- To be confident in contract checking and scrutinizing the detail.
- Producing high quality proposal and confirmation documents.
- To follow up after every booking with a courtesy call and to understand future requirements.
- To be responsible for collecting final invoice once a booking is complete
- To maximise all product knowledge opportunities by hosting suppliers visiting the office, accompanying client on-site inspections, attending external product knowledge days and attending trade shows.
- To ensure that knowledge is shared within the company.
- To generate venue referrals
- To build and development good supplier relationships.
- To attend four Kit Day (Keeping in touch) day each year
- To attend two key stakeholders client event per year.
- To live and breathe the Company values and ensure that all the team follow suit.
- To ensure the Company maintains a fun, socialising and hard-working environment
Experience
- At least 1 years’ experience in a venue find role – can be non-client facing
Skills & Qualifications
- An understanding of venue finding and events.
- Negotiating skills.
- Worldwide venue & destination knowledge desirable, not essential.
- Strong organisational skills.
- Able to work under pressure.
- Excellent team player.
- PC literacy including Excel, PowerPoint & Word.
This is a truly fantastic opportunity to join a thriving business whose core values include; integrity, authenticity & individualism
Next Steps
Send your CV to us today!