Conference Planning Executive - Swindon

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Ref: 129 Date Posted: Thursday 03 Nov 2022

Conference Planning Executive

Remote or Hybrid

£24000 - £28000

  • Award winning international conference and events business
  • Enviable portfolio of clients
  • Engaging and driven team
  • Plenty of opportunity for growth and development

Key Objectives & Purpose:  

  • To manage all client venue finds from brief to completion  
  • Sourcing of up to 5 suppliers and management both UK and internationally 
  • To ensure outstanding operational excellence  
  • Achieve margin percentage set for each event  
  • To live and breathe our values ensuring they are at the heart of all business relationships and decisions.  

Role Responsibilities 

  • Managing client enquiries from initial enquiry through to completion of booking. 
  • To ensure that telephone calls are answered within SLA. 
  • To ensure that deadlines and client SLA’s are met. 
  • To negotiate the best rates on behalf of clients. 
  • To prioritise workloads and support the team in order to fulfil client needs. 
  • To proactively learn and follow specific client and internal processes. 
  • To be confident in contract checking and scrutinizing the detail. 
  • Producing high quality proposal and confirmation documents. 
  • To follow up after every booking with a courtesy call and to understand future requirements. 
  • To be responsible for collecting final invoice once a booking is complete
  • To maximise all product knowledge opportunities by hosting suppliers visiting the office, accompanying client on-site inspections, attending external product knowledge days and attending trade shows. 
  • To ensure that knowledge is shared within the company. 
  • To generate venue referrals
  • To build and development good supplier relationships. 
  • To attend four Kit Day (Keeping in touch) day each year  
  • To attend two key stakeholders client event per year. 
  • To live and breathe the Company values and ensure that all the team follow suit. 
  • To ensure the Company maintains a fun, socialising and hard-working environment 


  • At least 1 years’ experience in a venue find role – can be non-client facing 

Skills & Qualifications 

  • An understanding of venue finding and events.  
  • Negotiating skills. 
  • Worldwide venue & destination knowledge desirable, not essential. 
  • Strong organisational skills. 
  • Able to work under pressure. 
  • Excellent team player. 
  • PC literacy including Excel, PowerPoint & Word. 

This is a truly fantastic opportunity to join a thriving business whose core values include; integrity, authenticity & individualism

Next Steps

Send your CV to us today!